10 Best Printers Scanners 2026 in the United States

The Ricoh Aficio MP C4504 is a strong choice for busy offices needing fast, high-quality color printing and scanning on larger A3 paper. It prints and copies at a speedy 45 pages per minute in both color and black-and-white, with sharp 1200 x 1200 dpi resolution. Auto duplex printing and scanning save time and paper by handling double-sided documents automatically. The four paper trays and a large maximum sheet capacity (up to 4700 sheets) mean less frequent refilling, which is great for high-volume tasks.

Connectivity-wise, built-in Wi-Fi and USB ports offer flexible options to connect with various devices easily. The 10.1-inch smart LCD panel is user-friendly for managing functions like copying, faxing, and scanning. The scanner is a flatbed type, suitable for scanning books or odd-sized originals, though it may be slower than sheet-fed scanners for large batches. Being a laser printer, it uses toner cartridges in black, cyan, magenta, and yellow, which typically deliver good page yields but can be costly to replace; this is common for multifunction laser machines.

One drawback to consider is the limited 90-day warranty, which might be short for some business users. Also, the copier is a renewed model, meaning it’s refurbished rather than brand new, which may affect long-term reliability. This Ricoh model excels in speed, print quality, and handling large paper volumes, making it well-suited for medium to large offices needing a reliable multifunction device capable of handling diverse office tasks.

The Brother DCP-L2640DW is a compact monochrome multi-function laser printer designed for small businesses. It offers print, scan, and copy functionalities in a single device. The printer stands out with a high print speed of up to 36 pages per minute and a scan speed of up to 23.6 images per minute for black and white documents, making it quite efficient for busy environments. The 50-page auto document feeder is a beneficial feature for multi-page scanning and copying tasks. Its high-quality monochrome prints, with a resolution of up to 1200 x 1200 dpi, ensure clear and professional documents.

The inclusion of automatic duplex printing and scanning adds convenience and saves paper costs. Connectivity options are versatile, with built-in dual-band wireless, Ethernet, and USB interfaces. The Brother Mobile Connect app enhances usability by allowing mobile device management and remote printing. The printer is also compatible with Brother's Genuine TN830 and TN830XL toner cartridges, and the Refresh EZ Print Subscription Service can help reduce toner costs by up to 50%.

On the downside, the printer's monochrome output limits its use to black and white documents only, which might not suit users needing color prints. Additionally, it weighs 25 pounds, which, although not exceedingly heavy, could be cumbersome for some. The paper handling capacity is limited to 250 sheets, which might require frequent refills in high-volume print environments. Ink/toner costs and yields are closely tied to the subscription service, which may not be ideal for all users. Despite these minor drawbacks, the Brother DCP-L2640DW is a solid choice for small businesses looking for a reliable, efficient, and cost-effective monochrome multifunction printer.

The Brother MFC-L3780CDW is a solid choice for small businesses needing a fast, reliable color laser all-in-one printer. It delivers sharp print quality at a high resolution (2400 x 600 dpi) and maintains a quick print speed of up to 31 pages per minute in both black and color, which helps keep up with busy workloads. The scanner supports single-pass duplex scanning and copying, meaning it can scan both sides of a document in one go, saving time and effort. Connectivity is versatile, offering dual-band Wi-Fi, Ethernet, Wi-Fi Direct, USB, and NFC, so you can connect from various devices including smartphones and tablets easily.

Automatic duplex printing is included, which is great for reducing paper use and creating professional double-sided documents. The printer has a decent paper capacity of 250 sheets and supports multiple paper sizes including legal size, which is handy for different document needs. Brother’s toner cartridges have different yield options, including high and super high yield, which helps manage running costs better, and the Refresh subscription service ensures you won’t unexpectedly run out of toner.

The printer is somewhat bulky and heavier compared to simpler models, which might be a consideration if space is tight. While the print resolution is good for business documents, it is not ideal for high-end photo printing or very detailed graphics. The scanner resolution is moderate, suitable for everyday document scanning but not for ultra-high detail scans. Some users might find the initial setup or advanced features a bit technical if they are not comfortable with technology. This printer suits small offices needing fast, professional color prints, efficient scanning, and reliable connectivity, but is less suitable for photo enthusiasts or those needing a compact, lightweight device.