10 Best Office Printers 2026 in the United States

The Epson EcoTank ET-2800 is a versatile all-in-one printer that shines as a reliable choice for home office use. One of its standout features is the cartridge-free printing system, utilizing high-capacity ink tanks instead of traditional cartridges. This design offers significant savings on replacement ink, reducing costs by up to 90%, and can print thousands of pages before needing a refill. This is particularly appealing for users with high-volume printing needs.

Print quality is impressive, thanks to Epson's Micro Piezo technology, which produces sharp text and vibrant color images. It handles various paper types well, making it suitable for printing documents, photos, or graphics. Moreover, the ET-2800 includes a built-in scanner and copier, adding to its functionality for everyday office tasks.

In terms of connectivity, the printer supports both wired and wireless options, allowing for convenient mobile printing from smartphones and tablets. This feature is especially beneficial for those who prefer to print from multiple devices without being tethered to a computer. However, the print speed is somewhat modest, reaching 10 pages per minute for monochrome and only 5 pages for color. This might not satisfy users needing quick output for large documents. Additionally, while the design is sleek and modern, the weight of 8.8 pounds may be a consideration for those looking to place it in a more mobile setup. Lastly, though the two-year warranty adds some peace of mind, it remains crucial to register the device to benefit from this.

The Brother MFC-L8900CDW is a versatile all-in-one color laser printer designed primarily for business use, making it a strong contender for office settings that require efficient printing, scanning, copying, and faxing. One of its standout features is its print speed, capable of producing up to 33 pages per minute in both color and monochrome. This high-speed performance is complemented by a solid print quality of up to 2400 x 600 dpi, which is ideal for professional documents.

Paper handling is impressive, with a maximum input capacity of 500 sheets and a 70-page automatic duplex document feeder, allowing for effortless double-sided scanning and copying. In terms of connectivity, it offers both wired and wireless options, including NFC capabilities for seamless mobile printing. The 5-inch color touchscreen makes navigation straightforward and user-friendly, allowing quick access to various functions and shortcuts.

The printer does have some drawbacks. Weighing in at 63.1 pounds, it might be cumbersome to move around, making it less suitable for smaller offices. The monthly duty cycle, while adequate for many small to medium-sized businesses, may not satisfy higher-volume environments, so users with extensive printing needs might find it limiting. Additionally, its price point could be on the higher side for smaller businesses or home offices where less demanding printing tasks are typical. The Brother MFC-L8900CDW is best suited for medium to large offices looking for a reliable, all-in-one printer that delivers speed and quality.

The Brother DCP-L2640DW is a compact, multi-function monochrome laser printer designed for small business use. It excels in productivity with a fast print speed of up to 36 pages per minute (ppm) and efficient scanning capabilities, enhanced by a 50-page automatic document feeder for quick multi-page tasks. The print quality is high with a maximum resolution of 1200 x 1200 dpi, ensuring sharp black & white output. Paper handling is robust, supporting up to 250 sheets and duplex (double-sided) printing which is a great time-saver and reduces paper usage. Connectivity is versatile, offering dual-band Wi-Fi, Ethernet, and USB options, making it easy to integrate within various setups and allowing mobile printing via the Brother Mobile Connect app.

While the printer is equipped with many strong features, there are a few drawbacks. It only prints in monochrome (black & white), which might not be suitable for businesses requiring color printing. The included LCD display is basic, which could make navigation slightly less intuitive for some users. Also, the limited number of trays may require frequent refills during high-volume printing. However, its Energy Star and EPEAT qualifications make it an energy-efficient choice. The subscription service for toner replenishment ensures you never run out unexpectedly and can save on costs.

The sturdy build and dimensions (15.7 x 16.1 x 12.5 inches, 25 pounds) make it a good fit for small office environments where space is at a premium. In conclusion, the Brother DCP-L2640DW is a reliable, efficient, and versatile printer that is particularly well-suited for small businesses needing high-quality, high-speed monochrome printing.